The ICAE Constitution

on Posted in ICAE Constitution.

1.    Name and foundation
a.    The name of the association is the International Council for Adult Education, hereafter referred to as ICAE.
b.    ICAE is an international non-profit civil society organization founded in 1973.
c.    ICAE is registered in Montevideo, Uruguay according to Uruguayan law.

2.    Mission statement
ICAE’s mission is to promote learning and education for adults and young people in pursuit of social justice within the framework of human right in all its dimensions, to secure the healthy, sustainable and democratic development of individuals, communities and societies.

3.    Aims and values
a.    ICAE aims to link and promote organizations worldwide which are engaged with learning and education for adults and young people.
b.    ICAE will work with and through these kinds of organizations, both at a global, regional and national level.
c.    ICAE will promote learning and education for adults and young people as a means of enhancing international understanding.
d.    ICAE will work to achieve economic, cultural and social development through education as a human right and education for democratic citizenship, and to achieve knowledge, skills and competencies for individuals and groups throughout the world.
e.    ICAE will co-operate with intergovernmental and international non-governmental and civil society organisations working for promotion, development and coordination of learning and education for adults and young people as a human right and against poverty.
f.    ICAE represents the interests of the global youth and adult education actors to global institutions and networks.
g.    ICAE will promote decent learning for decent work

4.    Activities
ICAE will undertake the following activities:
a.    To act and work as an advocate for learning and education for adults and young people wherever and whenever needed.
b.    To support its own members and their networks in their work for learning and education for adults and young people and to act as a link for networks in the field.
c.    To offer a space of understanding of the nature and importance of learning and education for adults and young people as a key tool for human development around the world.
d.    To undertake activities decided by the General Assembly (GA) and the Executive Committee (EC).
e.    To communicate continuously with members and other stakeholders using appropriate communication tools to reach the target groups.

5.    Membership
ICAE has three membership categories:
a)    Ordinary and full voting members. This category includes regional, sectoral  or national associations which have learning and education for adult and young people as a major task and responsibility (hereafter referred to as ordinary members)
b)    Associate members (non-voting). This category includes organizations or institutions dealing fully or partly with learning and education for adults and young people, but do not have a regional or national responsibility for the field (hereafter referred to as associate members)
c)    Individual members, which can be any person who will contribute to the work of ICAE as an individual. (hereafter referred to as individual members)

a.    Ordinary members
ICAE’s primary membership base is regional, sectoral and national non-profit based youth and adult education and learning umbrella associations and organizations. Such organizations are eligible for ordinary membership. These members should be acting on a national, federal or regional level or any highest possible public level in their respective country or region. Ordinary members are eligible to act on behalf of the youth and adult education field in their country or region and must agree to adhere to the Aims and Objects and other provisions of ICAE’s Constitution.
Ordinary members in good standing2 have the right:
-    To make propositions for the agenda of the General Assembly
-    To participate in the debates of the General Assembly
-    To nominate candidates for elected positions in ICAE
-    To propose amendments to the ICAE Constitution.
-    To vote at the General Assembly
-    To receive ICAE publications and updates
And the duties:
-    To share with ICAE reports and updates on their activities
-    To pay the annual membership fee
-    To promote and support the work of ICAE – as set out in its strategic plans and decided by the General Assembly

b.    Associate members
Other organizations or institutions which directly or indirectly promote or provide adult learning and education, but are not representing a national or regional body can be associate members of ICAE, e.g. single providers, single folk high schools, continuing education departments at universities or other NGO/CSOs engaged in adult learning and education for especial tasks and fields.
Associate members have the right:
-    To make propositions for the agenda of the General Assembly
-    To participate in the debates of the General Assembly
-    To receive ICAE updates
-    To be invited to participate in programs and events organized by ICAE
And the duties:
-    To share with ICAE their reports and updates on their activities
-    To pay annual membership fee
Associate members do not have the right to vote, nominate candidates or propose amendments to the ICAE Constitution.

c.    Individual members
Persons that have been or are promoters of adult education and learning on a national, regional or global level can be individual members of ICAE.
Individual members have the right:
-    To vote at the General Assembly
-    To make proposition for the agenda of the General Assembly
-    To participate in the debates of the General Assembly.
-     To receive ICAE updates
-    To be invited to participate in programs and events organized by ICAE 
And the duties:
-    To pay annual membership fee
Individual members do not have the right to nominate candidates or propose amendments to the ICAE Constitution.

d.    Approval or removal of members
The ICAE Executive Committee can approve new members of all categories which fulfill the conditions in this Constitution. The EC may also remove members which do not fulfill their obligations towards ICAE. Approval or removal of members shall formally be stated by the General Assembly.

e.    Membership fee
All members are required to maintain their membership through payment of a membership fee decided by the General Assembly on proposal by the Executive Committee.
Ordinary members pay a membership fee level based on the member’s annual turnover.
Associate members pay a lower membership fee level based on the member’s annual turnover.
Individual members pay a minimum membership fee defined by the GA.
All member categories may, in addition to the principles for fee decided by the General Assembly, pay an additional voluntary solidarity membership fee.

6.    Structure of ICAE
There are two major stuctures to control and fulfill the affairs and activities of ICAE, the General Assembly (GA) and the Executive Committee (EC).

6.1.    The General Assembly (GA)
a.    The GA meets at least every fourth year. A GA can be organized physically or as a virtual GA for special purposes.
b.    The time and place of the next GA is to be decided by the EC at least one year before the meeting and should be announced to the members at least one year in advance of the meeting.
c.    The GA consists of ordinary members in good standing, associate and individual members in good standing and with limited rights, and invited observers and guests.
d.    The main tasks of the GA are:
•    To receive and discuss activity and financial reports covering the last GA period, including a description on how the strategic and working plans have been fulfilled. The GA approves the reports after recommendation by the Executive Committee (EC)
•    To discuss and decide on future strategic and working plans for ICAE
•    To formally state on membership approved by the EC and decide on changes to the Constitution
•    To elect all members of the Executive Committee
•    To receive audit accounts.
e.    The General Assembly’s agenda shall be prepared by the Executive Committee and shall be distributed to all members at least three months prior to the date of the General Assembly.
f.    The General Assembly shall elect up to twelve (12) members of the Executive Committee, including President, Vice President/s, Treasurer and other board members.
g.    All resolutions, motions, elections and other required functions of the General Assembly shall be decided by simple majority of those members present.
h.    Quorum. To make decisions, at least half of the ordinary members in good standing have to be present at the General Assembly, personally or by proxy.
i.    Voting procedure. At elections at the GA ordinary members have different votes according to their status: Individual members have one – 1 – vote each at the General Assembly, nationally based ordinary members have three – 3 - votes each and regional ordinary members with more than ten (10) constituent associations and/or member organizations – have five – 5 – votes each at the General Assembly.

6.2.    The Executive Committee (EC)
a.    The EC is defined as the responsible governing body of ICAE, accountable to the General Assembly, and shall consist of the members elected by the General Assembly, the past President and the Secretary General as non-voting members.
b.    Members of the EC can be elected for a maximum of two terms for the same position. A vice president or a board member may, after two periods, be elected as President or Treasurer, or the other way around, for a maximum of two more periods.
c.    By election, the EC shall represent the different regions of ICAE. The regions are: Africa, Arab Region, Asia and South Pacific, Caribbean Region, Europe, Latin America, North America. Candidates for Vice Presidents from the regions should be nominated by the regional ordinary members, if those exist and/or by agreement of the national ordinary members from the respective region.
d.    The EC’s main responsibility is to work for and fulfill the decisions of the GA on strategic and working plans and work according to the mission, aims and tasks as described in the constitution.
e.    The EC shall decide all issues by simple majority of those present and voting providing that a quorum is established. At all meetings of the EC, a quorum for voting purposes shall be established when at least half of the voting members are present. In the event of a scheduled meeting of the EC not establishing the quorum as defined above, a decision may be taken by IT-communication.
f.    Each voting member of the EC present shall have one vote at all meetings of the EC. In case of any equality of votes, the chairperson of the meeting, in addition to his or her original vote shall have a second or casting vote.
g.    The EC shall constitute an Electoral Committee at least six month before the General Assembly to run the elections, receive nominations for President, Vice-President/s, Treasurer and all other elected members of the EC and present the same for decision at the GA.
h.    The EC shall appoint the Secretary-General of ICAE.
i.    The EC may appoint sub-committees – including a Finance Committee - or working groups which it sees as necessary to undertake the several duties and tasks of ICAE.  Such committees are responsible and are accountable to the Executive Committee.
j.    The EC may appoint as members and chairpersons of some or all of its sub-committees from all categories of membership or from other groups as far as this are convenient.
k.    Members of the EC shall maintain their membership until the next GA.
l.    If any member of the EC has to leave his or her position before the end of the electoral period the EC should decide if a replacement is needed and appoint a new EC member with all rights except voting rights. In the case of the resignation of a Vice-President the EC shall consult the members of the relevant Region in advance of making a decision.
m.    The members of the EC are not individually responsible for financial dispositions the EC might decide.

6.2.1.    The President
The President is the Chief elected Officer of the ICAE and represents the ICAE and its organs in all appropriate circumstances. The President is the presiding officer at meetings of the General Assembly and EC. The President may designate a Vice President or another board member to fulfill these representative or chairpersonship functions in the absence of the president.

6.2.2.    Vice Presidents
Vice-Presidents will be elected by the GA to reflect the regions. Vice-Presidents may undertake any of the functions delegated by the President. The EC shall designate a Vice-President to fulfill the duties of the President in the event of that officer’s inability.

6.2.3.    Treasurer
The Treasurer is responsible for the accurate record of the financial transactions of ICAE, and at the termination of each fiscal year for the completion of accounts and presentation of all relevant documents and the submission of same to the auditor. The Treasurer shall present to the EC annually, budgets for appropriate approval. The Treasurer shall present a summary of the financial affairs of ICAE for the period since the preceding General Assembly, together with a forecast for the succeeding period, to each General Assembly.

6.2.4.    Board members
The GA elects a maximum of three Board Members, from nominations received from ordinary members. The Board Members should undertake duties and responsibilities as defined by the EC.

6.2.5.     Secretary General
The Secretary-General acts as the Executive Officer of the Council administering the affairs, finances and activities of the Council as defined by the EC along the broad policy lines laid down by the GA. The Secretary General has responsibility to secure and oversee such other staff as are needed to undertake the work of the Council.

7. Accountancy and Auditing
a.    The accounting/fiscal year starts 1 January and terminates 31 December of each year.
b.    Every year, and at the latest six months after the closing data of the accounting year, the EC approves the budget for the forthcoming year and its account for the past year.
c.    After the audited annual accounts have been received and considered by the EC, it shall be sent to the full membership of the ICAE and to main funders.
d.    The Auditor will be appointed annually by the EC.

8.    Amendments to the Constitution
a.    Amendments and changes to the constitution can only be decided by the GA and proposed by ordinary members or by the EC at least six months ahead of the General Assembly.
b.    Amendments to the constitution can only be decided by the General Assembly and takes a majority of at least two-thirds of the ordinary members voting and present at the GA.

9.    Other issues
a.    Copies of the Constitution, resolutions or other records of proceedings of the organs of ICAE may be certified under the corporate seal of ICAE by the Secretary General or in his or her absence by any other officer of the Council.
b.    Unless otherwise determined by the Executive Committee, all contracts, agreements, engagements or instruments may be signed by the Secretary General or such other officer, agent or attorney as the Executive Committee may from time appoint to perform such duties.

10.    Termination of the ICAE
Action to terminate the Council can be taken only by a decision at two consecutive ordinary or extra ordinary General Assemblies and needs at least 2/3 majority at both. In case of assets, these are to be shared among the regional members of ICAE at the actual time.

October, 2013


1 “Sectoral organization” is defined as a national or regional organization having youth and adult education as its main task or a significant part of its activity and/or which looks upon learning as a tool to reach the organization’s goals. These could be trade unions, teachers’ organization, organizations dealing with cultural activities, organizations with a focus on peace, gender, environment, and disabilities.
2 Ordinary members in good standing have paid their membership fee for the last three years before the World Assembly, including the year of the General Assembly. The membership fee should – at the latest - be paid during the first date of the GA.


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